Digital WTNs - Updated 16 July 2026

How Do Digital Waste Transfer Notes Work?

Digital waste transfer notes work by replacing a paper WTN pad with a structured digital record that can be completed on a phone or desktop, signed, stored, exported and emailed.

Key points

A digital WTN should record the same core transfer information as a paper WTN.
Drivers can complete details on site and capture customer signatures on mobile.
Digital records are easier to search by customer, site, date, WTN number or waste type.
PDF exports help customers and office teams keep consistent evidence.

The basic workflow

A user creates the WTN, chooses the customer and site, adds carrier details, enters the waste description and EWC code, records quantity, captures signatures, and saves the completed record. The system can then generate a PDF and store the note for later search.

What information is captured?

Typical WTN information includes the current holder, waste carrier, receiver or destination, site address, date and time, waste description, EWC or LoW code, quantity, container details, declaration text and signatures.

How signatures work

Digital WTN software can capture customer, carrier and site acceptance signatures directly on a touchscreen. The signature is then saved with the WTN record and displayed on the PDF.

Why digital is easier for drivers

Drivers can complete paperwork while still on site, add photos, use preset waste or aggregate types, and sync the note back to the office instead of returning with handwritten paperwork.

Frequently asked questions

Is a digital WTN different from a paper WTN?

The format is digital, but the purpose is the same: it records the required waste transfer information and keeps evidence for duty of care records.

Can a digital WTN be emailed to customers?

Yes. EcoNote Pro can generate a WTN PDF and send it to customers as an email attachment.

Can a driver complete a digital WTN on a phone?

Yes. A mobile WTN workflow lets drivers enter details, take photos and capture signatures on site.